Microsoft Project is a robust project management application that assists organisations in efficiently planning, tracking, and managing their projects. However, not every project participant can access the entire Microsoft Project software. Here’s where Microsoft Project Viewer comes in. A Project Viewer is a programme that allows users to examine Microsoft Project files without requiring a full licence. In this blog, we will look at the key characteristics of a Microsoft Project Viewer that you should be aware of if you are searching for a Microsoft Project Certification or want to view Microsoft Project files.
Table of Contents
- Feature 1: Compatibility with Microsoft Project Files
- Feature 2: Gantt Chart View
- Feature 3: Task and Resource Views
- Feature 4: Filtering and Sorting
- Feature 5: Printing and Exporting
- How to View Microsoft Project Files with a Project Viewer
- Conclusion
Feature 1: Compatibility with Microsoft Project Files
A Microsoft Project Viewer’s principal function is to open and display Microsoft Project files. A trustworthy Project Viewer should be completely compatible with several versions of Microsoft Project files, including .mpp and.mpt formats. This guarantees that project plans prepared in various versions of Microsoft Project may be viewed without any compatibility difficulties.
Feature 2: Gantt Chart View
The Gantt chart is one of Microsoft Project’s most important elements; a competent Project Viewer should support it. The Gantt chart visually depicts project tasks, durations, dependencies, and timescales. The ability to examine the Gantt chart quickly helps stakeholders comprehend project progress and timing.
Feature 3: Task and Resource Views
A Microsoft Project Viewer should provide task and resource views in addition to the Gantt chart view. These views give specific information on individual tasks, such as start and finish dates, durations, resources assigned, and task dependencies. Resource views display resource allocation and availability, allowing for more effective resource management.
Feature 4: Filtering and Sorting
Users should be able to filter and sort project data in a decent Microsoft Project Viewer. Filtering allows users to zero in on certain activities, resources, or dates, making it easier to analyse project data. Sorting aids in organising project data by arranging it in a logical sequence, resulting in a better organised perspective of project specifics.
Feature 5: Printing and Exporting
Printing and exporting project data is critical for communicating project information with stakeholders who may not have Project Viewer access. A Microsoft Project Viewer should enable users to print Gantt charts, task lists, and resource views in an easily shareable manner. Exporting project data to regularly used file formats such as PDF or Excel is also advantageous.
How to View Microsoft Project Files with a Project Viewer
Using a Microsoft Project Viewer is a simple process. To see Microsoft Project files, follow these steps:
- Download and install the Project Viewer: Select a trusted source for Project Viewer software and download it. Set up the Viewer on your computer by following the installation instructions.
- Open the Microsoft Project File: Once the Project Viewer has been installed, just launch it. Within the Viewer, select “Open” or “Import” and go to the Microsoft Project file (.mpp or.mpt) you wish to see.
- Explore Project Views: After opening the file, you may navigate through several project views, such as the Gantt chart, task view, and resource view. You may customise the presentation by using the filtering and sorting options.
- Print or Export Project Data: If you need to share project information with others, utilise the Project Viewer’s printing or exporting features to produce PDFs or Excel files of the project views.
Conclusion
A Microsoft Project Viewer is a useful tool for viewing and analysing Microsoft Project files that do not require a complete Microsoft Project licence. A Project Viewer is a great asset for project stakeholders due to its vital features, such as compatibility with Microsoft Project files, Gantt chart view, task and resource views, filtering and sorting choices, and printing and exporting capabilities. Using a Project Viewer facilitates project collaboration and ensures that everyone involved has access to key project information, whether you are a project manager, team member, or an individual seeking a Microsoft Project Certification. Consider employing a Microsoft Project Viewer to improve project visibility and communication among project teams.
